Why Meetings Are Great
Meetings can be great
Many topics, events, and scenarios can run through our heads during a single day. Some are directly related to the project while others are indirectly related. The result is that these interrelated experiences are combined to create an agenda. A customer’s agenda will hopefully produce what they want. Sometimes, however, life happens and the unexpected often becomes the expected. Meetings can be a powerful equalizer for all the life events that happen during a project’s timeline. Meetings can be powerful tools in the name efficiency. This is because people are full with ideas and emotions that can’t be contained. People are not robots. This is why a quick meeting to focus/refocus is often all that is required. Remember the personalities of the participants. Here are some scenarios to show what some players might think: “As Project Manager, I have a goal of ensuring that our deliverables are completed and turned in by tomorrow morning at 11am. I called a meeting to conduct a quality assessment. Although I don’t have all the answers, I can help where there is trouble. “We have been working on this task for a while and I wonder if there is a loss of enthusiasm.” “As a worker-bee, I have a set a important procedures to complete by 3pm. My project manager has called an hour-long meeting, and I won’t have as much time to complete the tasks that I am responsible for. My time is valuable. I hope the PM understands this. Today I have a dental appointment. I would like to leave at 3:30pm. I don’t like the way our calendar system works. It could be better.” Finding Clarity. We can find benchmarks and availabilities that we didn’t know existed from others. Meetings can be more formal to gain clarity for future endeavors. It would be crucial to meet up with others if there were many people trying to find their way back home in the jungle. “I see footprints!” Someone else claims. “This is good to eat but it is poisonous.” “Does anyone need a band-aid?” The team is not in a jungle. For functional work, it might not be necessary to meet every day. Meetings can help to resolve concerns and bottlenecks. Meetings that are effective should accomplish three things: 1) Reach an objective 2) Eliminate drama and promote trust; 3) Take up minimal time. The objective: It should be clear why everyone is doing what they are doing. Is there a need to make a decision?
Are you looking for ideas?
Is it necessary for everyone to be aware of a potential danger?
Are there any new plans?
What should have happened at the end of the meeting? It would be easier to identify the essential elements of the meeting once you have the end in mind. Let go of the drama and encourage trust: Meetings can be helpful in getting everyone on the same page. Teamwork can be realized when everyone is on the same page. Synergy can occur. It is possible to focus on improving your effectiveness in a few simple ways. Trust in the workplace can be promoted by having a meeting where others are invited to share their thoughts. Here are some ways you can be proactive:
Management is more important when there is more risk. More management means more success